Organization of an electronic archive of documents of a local authority

Abstract

Relevance of research. An electronic archive plays an important role in the electronic document management system. The organization of an electronic archive of documents of a local authority is an important step towards the modernization of management processes. In today’s world, where information technologies are being actively implemented in all spheres of life, the organization of an electronic archive of documents of a local authority is an extremely relevant topic. The purpose. Studying the processes of collecting, storing, processing, and providing access to documents in digital format to increase the efficiency of government agencies and improve services for the public. Research methodology. Choice of a systematic approach that allows considering the electronic archive as a complex socio-technical system. Data collection methods: documentary analysis: study of current legislation, regulations on document management and electronic archives; questionnaire: collection of information from local government employees about their experience of using electronic archives; interviewing: indepth interviews with key archival and IT professionals. The scientific novelty. The article reveals the benefits of implementing an electronic archive, the main methods and requirements for them, as well as the software research conducted, which allows local authorities to choose the right information solution. The conclusions. An electronic archive is an important organizational component of a government agency. An electronic archive in a public authority allows to form an information environment that is connected to the document management system and creates a unified document system. Such integration allows creating a hub for moving electronic documents and storing them. This allows the authority to organize work in accordance with the traditions of record keeping without losing the quality of work with documents.